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Last Updated: May 16th, 2006 - 23:06:28 |
1. Name
The Club Shall be called "THE BILO BAR CLUB" ("the club").
2. Registered Office
The registered office of the club shall be at Shangri-la's Fijian Resort, Yanuca Island, Fiji.
3. Objects
The objects of the club are:
a) To Recognise and create a bond amongst the regular visitors to Shangri-la's Fijian Resort - that is, visitors who have regularly holidayed at the Resort for a number of years.
b) To promote the Resort by "word of mouth".
c) To establish a charitable Trust Fund.
4. Management Committee
a) The management committee of the Club shall consist of :
i) The Imperial Bilo
ii) The General Manager of the Resort to be known as the Grand Bilo
iii) A Secretary
iv) A Treasurer
v) Two (2) Trustees (being Club Members and not employees of Resort)
Any nomination for the position of Trustee shall be in writing to the Secretary by March 1 each year and candidates shall be published in the Club’s newsletter. Members are invited to vote in writing for a candidate on an optional and non preferential basis. Such votes have to be received by the Secretary 30 days prior to the scheduled A.G.M. Trustees are elected for an initial period of one year and one shall retire by rotation each year and be eligible for re-election. The Trustees will be announced during the A.G.M.
The Imperial Bilo will be up for re-election every four years (follow processes outlined for Trustees under “c”).
All decisions made by the Management Committee shall be by majority vote however in the event of a tie, the Grand Bilo shall have the casting vote.
5. Membership
The Club membership shall be of the following categories
a) Any male over 18 years of age who have holidayed on not less than 4 occasions (or such other number as the Management Committee shall decide) at Shangri-La's Fijian Resort and has been duly invited by the Grand Bilo (or his nominee) to become a member. Children (on attaining the age of 18 years) of existing members are exempt from the qualifying period as are past members wishing to reopen the Club.
b) Any Female over the age of 18 years who have holidayed on not less than 4 occasions ( or such other number as the Management Committee shall decide) at Shangri-La's Fijian Resort and has been duly invited by the Grand Bilo (or his nominee) to become a member. Children (on attaining the age of 18 years) of existing members are exempt from the qualifying period as are past members wishing to rejoin the Club.
Any female over the age of 18 years who has holidayed on not less than four (4) occasions (or such other number as the Management Committee shall decide) at Shangri-La’s Fijian Resort and has been duly invited by the Grand Bilo (or his nominee) to become a member. Children (on attaining the age of 18 years) of existing members are exempt from the qualifying period as are past members wishing to rejoin the Club. Such female members shall be part of a group of the club to be known as the Davui Club.
c) Honotory Members
Shall include the Prime Minister, Minister for Tourism, Permanent Secretary for the tourism, The General Manager of the Fiji Visitors Bureau, the Chief Executive of Air Pacific (as shall hold such offices from time to time) and such others as invited from time to time by Grand Bilo.
d) At the appointed time the proposed member will meet with General Bilo for the initiation ceremony and the presentation of the membership effects.
e) The membership effects shall be provided free of charge by Shangri-La's Fijian Resort and consist of:
For male members (Bilo Bar Club) For female members (Davui Club)
i) A club tee shirt i) A Club lapel pin
ii) A club lapel pin ii) A sulu
iii) A personal bilo iii) A certificate printer on masi
(tapa) cloth
iV) A certificate printed on masi
(tapa) cloth
The membership effects shall remain the property of the Club and may be replaced by members at such cost as decided from time to time by the Grand Bilo.
6. Benefits to Members
At the sole discretion of the management of Shangri-La's Fijian Resort, members will receive special benefits packages and rates, These rates and benefits will be reviewed annually and announced to Member at the Annual General Meeting.
7. Membership Fee
There shall be an annual membership fee for all male members and female members of $20.00 (or such other amount as the Annual General Meeting shall decide) the collection of which will be the sole responsibility of the Shangri-La's Fijian Resort. The membership fee is due and payable on 1 July in each year and shall be credited into the Charitable Trust Fund. Any male member or female member who has not paid his / her membership fee by 1 October in each year shall cease to be a member but may be reinstated on the decision of the Management Committee.
8. Communications with Members and Member Database
In the interest of individual member privacy and commercial security. the membership base will be managed by the Shangri-La's Fijian Resort. The membership database will be treated as containing private and confidential member details and, as such, will be treated in accordance with Shangri-La's corporate policy.
All communication to the membership base requiring the use of the database will be handled by the Shangri-La's Fijian Resort.
Any provision of individual member details to any other party will not be provided without written consent from the individual member to Shangri-La's Fijian Resort.
9. Annual General Meeting
The Annual general Meeting of the Club shall be held in October of each year on a date announced by the Management Committee.
The Chairman shall be the Grand Bilo or in his absence the Imperial Bilo. All members present at the meeting shall have one(1) vote. There shall be no proxy voting.
10. Charitable Trust Fund
The Club shall establish a Charitable Trust Fund ("the Fund") to be run in conjunction with the Club by the Grand Bilo and the two elected Trustees.
a) The Objects of the fund are:
i) To promote ongoing financial aid for educational projects which will benefit the villages where the staff of Shangri-la's Fijian Resort reside.
ii) To provide ongoing financial and communally for vocational training which will benefit these villagers.
iii) To provide medical services communally which will benefit these villages and sigatoka Hospital.
iv) To provide financial aid communally to these villages following disasters such as cyclones, floods, bush fires and the like.
v) To provide financial aid in education to a child or children of any staff member of Shangri-La's Fijian Resort.
vi) To provide ongoing financial to promote and encourage sporting activity for primary and secondary school children throughout the district around Shangri-La's Fijian Resort.
vii) Generally to provide support for any project which the majority of the Trustees believe will benefit the immediate community.
b) The Trustees of the Fund shall open a bank account in the name of "Bilo Bar Club fund" at the Sigatoka Branch of the Westpac Bank into which all membership fees and donation to the Fund shall be paid.
c) Payment shall be made from the Fund at the absolute discretion of the Trustees. However, no payment shall be made from the Fund other than in the pursuit of the objects of the Fund, in the event of the dispute between the Trustees as to particular payment the view of the majority shall prevail.
d) The Trustees shall have the power to invest any part of the Fund from time to time as they consider appropriate. All returns from such investments shall form part of the Fund.
e) The accounting year of the Fund shall end on 30 June every year.
f) The Trusses shall:
g) Cause proper accounts to be kept with respect to all sums of money received into the Fund and expanded from the fund.
Cause to be prepared a balance sheet and a statement of income and expenditure drawn out at 30 June each year.
h) A Copy of the balance sheet and Statement of Income and Expenditure shall be furnished to all members of the Club printed in the first newsletter of the financial year.
i) The accounts of the fund shall be kept at the office of the Shangri-La's Fijian Resort and shall be open for inspection during normal business hours by any member of the Club.
j) Should the management of Shangri-La's Fijian Resort so request, the administration of the Fund will be removed from the management by Shangri-La's Fijian Resort and passed to a body approved by the club at the General Meeting.
11. Amendment of Constitution
Any proposed amendment shall be in writing to the Secretary on March 1 each year. After approved by the Management Committee, such proposal shall be published in the Club's newsletter. Members are invited to vote in writing on optional and non-preferential basis. Any resolution to amend the constitution must have a majority of votes received and will be confirmed during the AGM.
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