THE CONSTITUTION OF THE BILO BAR CLUB

The Club shall be called "THE BILO BAR CLUB", hereafter referred to as “the club”.

2. REGISTERED OFFICE
The registered office of the club shall be at Shangri-La's Fijian Resort & Spa, Yanuca Island, Fiji, hereafter referred to as “the resort”.

3. OBJECTS
The objects of the club are:

a) To recognise and create a bond amongst visitors who have visited the resort more than 3 times on holiday.
            

b) To promote the resort by "word of mouth".

c) To establish a charitable Trust Fund.

4. MANAGEMENT COMMITTEE

The committee of the Club shall consist of:
i)The Imperial Bilo

ii)The General Manager of the Resort to be known as the Grand Bilo
iii)Three (3) Trustees (being Club Members and not employees of Resort), one of who will be appointed as Treasurer by mutual agreement.

Any nomination for the position of Trustee shall be in writing to the Grand Bilo by 31 July each year. Trustees are elected at the A.G.M. for an initial period of two years. One shall retire by rotation each year but be eligible for re-election.

The Imperial Bilo will also be elected at the A.G.M for an initial period of two years and may stand for re-election for another period of two years thereafter.

All decisions made by the Management Committee shall be by majority vote however in the event of a tie, the Grand Bilo shall have the casting vote.

5. MEMBERSHIP
The Club membership shall be of the following categories:

a) Any person over 18 years of age who have holidayed on not less than three occasions (or such other number as the Management Committee shall decide) at the resort and has been duly invited by the Grand Bilo (or his nominee) to become a member. Children (on attaining the age of 18 years) of existing members are exempt from the qualifying period as are past members wishing to rejoin the Club.

b) Honorary Members

Shall include the Prime Minister, Minister for Tourism, Permanent Secretary for Tourism, The General Manager of the Tourism Fiji, the Chief Executive of Air Pacific) and such others as invited from time to time by Grand Bilo.

c) At an appointed time, the proposed member will be initiated into the club and   

presented with articles of membership.

d) The following articles will be provided free of charge by the resort :-

1) For male members a tee shirt

2) For female members a sulu

3) A Club lapel badge

4) A certificate of membership printed on masi

5) A bilo.

Replacement of any of the above will be charged for at prices determined by the resort.

7. MEMBERSHIP FEE
There shall be an annual membership fee of FIJ$30.00 (or such other amount as decided at the A.G.M.) the collection of which will be the sole responsibility of the resort. The membership fee is due and payable by 31 July each year and shall be credited into the Charitable Trust Fund. Any member who has not paid the fee by 1 October in each year shall cease to be a member.

8. COMMUNICATIONS WITH MEMBERS AND MEMBER DATABASE

In the interest of individual member privacy and commercial security. the membership base  will be managed by the resort. The membership database will be treated as containing private and confidential member details and, as such, will be treated in accordance with Shangri-La's corporate policy. All communication to the membership base requiring the use of the database will be handled by the resort. Any provision of individual member details to any other party will not be provided without written consent from the individual member to the resort.

 9. ANNUAL GENERAL MEETING (A.G.M.)
The A.G.M. shall be held in October of each year on a date announced by the Management Committee. The Chairman shall be the Grand Bilo or in his absence the Imperial Bilo. All members present at the meeting shall have one (1) vote. There shall be no proxy voting.

 10. CHARITABLE TRUST FUND
The Club shall establish a Charitable Trust Fund ("the Fund") to be run in conjunction with the Club by the Grand Bilo and the three elected Trustees.

a)The Objects of the fund are:

i) To promote ongoing financial aid for educational projects and vocational training which will benefit the villages where staff of the resort reside.

ii) To provide medical services which will benefit these villages and Sigatoka District Hospital.

iii) To provide financial aid to these villages when affected by natural disasters.

iv) To provide financial aid for education to a child or children of any staff member of the resort.

v) To provide financial aid to promote and encourage sports for school children throughout the district around the resort.

vi) Generally to provide support for any project which the majority of the Management Committee believes will benefit the immediate community.

b) The Trustees of the Fund shall open a bank account in the name of "Bilo Bar Club Trust Fund" at the Sigatoka Branch of the Westpac Bank into which all membership fees and donation to the Fund shall be paid.

c) Payment from the Fund is at the absolute discretion of the Trustees.  However, no payment shall

be made from the Fund other than in the pursuit of the objects of the Fund, in the event of the

dispute between the committee members as to particular payment the view of the majority shall prevail.

d) The Trustees shall have the power to invest any part of the Fund from time to time as they consider appropriate.  All returns from such investments shall form part of the fund.

e) The accounting year of the Fund shall end on 30 September every year.
f) The Trustees  shall:

i) Cause proper accounts to be kept with respect to all sums of money received into the Fund and expended from the fund.

ii) Cause to be prepared a balance sheet of income and expenditure drawn out at 30 September each year.

iii) A copy of the balance sheet shall be furnished to all attendees of the A.G.M.
iv) The accounts of the fund shall be kept at the office of the Grand Bilo.

Any proposed amendment shall be in writing to the Grand Bilo by 31 July each year. After approval by the Management Committee, such proposal shall be published in the Club's website and/or newsletter. Any resolution to amend the constitution must have the

majority of votes received at the AGM.